An All-in-One Customized Event Management Solution for Managing Attendees, Multiple Speakers, Sessions, and Networking

Problem

Air Methods, a leading air medical service provider, wanted to orchestrate their upcoming customer conference—a three-day event packed with multiple sessions, speakers, and agendas. With attendees who were primarily air medical leaders, discussions would span critical topics such as the No Surprise Act, market trends, and industry opportunities. To seamlessly manage the event, our client sought a comprehensive solution for handling various aspects, including developing a fully branded event website with sponsor listings, speaker profiles, and registration options. Streamlining the event flow, including separate networking activities at venues chosen by attendees, was crucial for meticulous schedule management. Personalized communication and customized agendas were essential for navigating event schedules and meeting the diverse needs of attendees, particularly given the scale of the event.

Solution

Eventcombo provided Air Methods with a comprehensive solution tailored to their conference programming requirements. Leveraging our event website builder, Air Methods meticulously crafted a user-friendly platform, fully branded and customized to showcase detailed agendas, speaker profiles, and seamless registration. Our speaker management feature facilitated easy organization and presentation of speaker information, enhancing the overall experience for attendees.

Additionally, our session management tool seamlessly integrated various activities, blending business and recreational pursuits like yoga into a cohesive schedule. To further enhance attendee engagement, we provided customized agendas and Q&A feature through our fully branded Event App, also equipped with built-in chat, venue map, and networking tools. Our speaker and sponsor management feature allowed Air Methods to efficiently manage both sponsor and speaker information enhancing their presence and contribution to the event.

Personalized emails, easily customized with our robust email marketing engine, and push notifications, easily distributed via Event App, facilitated efficient communication with attendees.

Result

Attendees seamlessly navigated the conference itinerary and registered for activities through our intuitive interface. With industry leaders guiding discussions on critical topics, both attendees and speakers effortlessly moved through sessions and agendas, enjoying a balanced mix of informative sessions and engaging experiences throughout the three-day event. Email communications were tailored to align with the event's overarching theme and branding, guaranteeing a lasting and impactful impression at every stage of the conference's journey. Through our comprehensive solutions, Air Methods not only met but exceeded attendee expectations, delivering a conference experience that was seamless and impactful for all involved.

Technologies

• Event Website Builder
• Customized Emails
• Branded Event App
• Customized Registration experience
• Speaker and Sponsor Management
• Attendee Management
• Customized Agenda
• Chat
• Q&A
• Venue Map