Event Planners, Move Over ChatGPT: Try These Alternatives

May 23, 2024 Praggya Joshi

The AI revolution has not escaped the event planning industry. In fact, it has become a valuable asset for event professionals worldwide. The best AI tools for event planners streamline the entire multi-layered planning process, including brainstorming event concepts, finding venues, promoting events, tailoring agendas, post-event analytics PHEW! The list is endless.  

All this points to a single fact: NOW is the best time to capitalize on this technology to simplify your processes and deliver memorable and personalized experiences. In this blog, we'll give you a list of top AI-powered event planning tools you can start using right now. You can thank us later. 

Best AI Tools for Event Planners 

1. Jasper.ai: Jasper functions similar to ChatGPT and is primarily used for creating event related content such as blogs, content calendars, and social media campaigns. Event planners can also use its art generator to create HD and royalty-free images. Jasper offers over 50 templates for copy creation, allowing users to adjust tone and style, and create brand-focused content by uploading relevant documents. 
Capterra Rating: 4.8-star

G2 Rating: 4.7-star 

2. Beautiful.ai: This AI-powered tool revolutionizes the creation of presentations, allowing you to design compelling slideshows effortlessly. Beautiful.ai adjusts the design and images to deliver high-quality presentations.  

Capterra Rating: 4.4-star 

G2 Rating: 4.7-star 

3. Lumen5: Lumen5 creates engaging event videos from your text. This AI-powered video creation tool converts blog posts and written text into videos, giving you access to licensed images from sites like Shutterstock. It also offers hundreds of templates and audio features like voiceovers.  

Capterra Rating: 4.6-star 

G2 Rating: 4.5-star 

4. Marketing CoPilot: Ideal for B2B companies, Marketing CoPilot is an AI-powered event marketing tool that creates marketing content strategies for large events like industry conferences. It handles funnel creation and processes attendee data, working especially well with the Microsoft 365 suite. The tool helps generate event ideas, schedule effective meetings, and share ideas with team members. 

5. Vossle: Vossle is an AI-powered SaaS platform for creating augmented reality based event experiences. It allows you to create immersive advertisements that combine AI and AR, along with AI-powered AR games, which are especially great for retail events. 

6. LiveChat: This AI-powered chatbot handles attendee complaints, providing faster support during events. LiveChat collects and accesses company knowledge to suggest relevant replies quickly, offering round-the-clock customer service across several communication channels. 

Capterra Rating: 4.6-star 

G2 Rating: 4.5-star 

7. GlossAi: GlossAi is an editing tool that repurposes event videos to create a large amount of channel-specific content. It uses proprietary AI to identify key parts of a video and automatically generates edited content of various lengths, suitable for different social media platforms. This tool saves time, money, and resources and includes preset templates for optimal video performance. 

8. ClickUp: ClickUp is a versatile project management platform that doubles as an AI-powered event planner. It helps identify vendors, venues, speakers, and session topics, generating event management tasks and holding your team accountable. ClickUp also offers planning templates and ideation tools for innovative corporate event ideas. 

Capterra Rating: 4.7-star 

G2 Rating: 4.7-star 

Risks to Consider When Choosing AI Tools for Event Planning
Some of the major risks involved in using AI tools for event planning include inaccurate data or fabricated outputs, copyright infringement, and social biases. You must not rely solely on the output of generative AI tools to plan crucial parts of events like speaker selection, venue choice, and partnerships. Always validate the output with some original research. Otherwise, it can undermine your reputation.  

With regard to copyright infringement, although there are many theories, it has been observed that AI tools usually source data from intellectual property. The results, consequently, are very similar to the original sources. In the US alone, there are many lawsuits wherein copyright owners are advancing different theories of infringement against AI platforms. 

When AI is relied upon too heavily and is fed similar inputs, it starts showing information that reinforces a certain kind of messaging. This emphasizes societal stereotypes which may have negative effects. Therefore, event planners should use AI ethically, adopting a privacy-by-privacy approach and using bias mitigation strategies.  

Additionally, AI-powered event planning tools collect detailed information about attendees for creating personalized experiences. In the absence of data privacy measures, this sensitive information can be misused. Hence, planners should adhere to strict event data security measures. 

Conclusion
For many, ChatGPT seems like the primary AI tool for accomplishing tasks. However, a closer look reveals numerous platforms developed for specific tasks that can help event professionals deliver truly personalized experiences. Additionally, more solutions are set to hit the market in the coming years. Till then, try out the AI-powered event planning tools mentioned above and choose the best one for your needs. 

Explore Eventcombo's cutting edge event management platform, which facilitates automated event creation, matchmaking, registration, even fraud prevention, and much more for a streamlined experience.  https://bit.ly/3R9bkuP